University of Oulu Kerttu Saalasti Institute’s Privacy Notice concerning information on the minunpolkuni.fi website: 

This Privacy Notice applies to the minunpolkuni.fi website and the information collected and processed about its visitors. 

Data controller: 

University of Oulu
Kerttu Saalasti Institute
90014 UNIVERSITY OF OULU

Unit supervising the processing operations: 

Kerttu Saalasti Institute, University of Oulu

Communications specialist Minna Kilpeläinen, email: minna.kilpelainen(at)oulu.fi.

University Data Protection Officer: dpo(at)oulu.fi

For what purpose is your personal data used and what is the legal basis for the processing? 

The University of Oulu fulfils its statutory mission under Section 2 of the Universities Act in the public interest by researching, teaching and engaging in social interaction. The purpose of processing your personal data is the technical and content-related maintenance and development of the mypolkuni.fi website of the Kerttu Saalasti Institute of the University of Oulu (OY KSI) and the development and targeting of the functionality of the website.

Log entries will be created for the use of the service. The log files are used to ensure the security of the service, for the technical development of the service and for the detection, prevention and resolution of faults.

The University of Oulu Kerttu Saalasti Institute’s minunpolkuni.fi website stores, among other things, information provided through the contact form and information stored by cookies of third-party services. Cookies from third-party services are stored on the visitor’s device, which can be used to collect anonymous information about the visitor and his/her device and about the use of our online service.

Matomo is used to measure the usage data for the website and to analyse the data collected. To learn more about Matomo, please visit https://matomo.org. Matomo does not hand over data to third parties.

By using the website, you consent to the processing of your personal data.

University of Oulu Kerttu Saalasti Institute’s minunpolkuni.fi website may contain third-party community plug-in services, such as YouTube. The University of Oulu Kerttu Saalasti Institute’s minunpolkuni.fi website does not send customer information via social plugins.

The services or applications provided by a third party on the mypolkuni.fi website of the University of Oulu Kerttu Saalasti Institute are subject to that third party’s own terms of use and other conditions.

Cookies are informed and permission is requested using a separate pop-up window.

Read more about cookie policies: https://www.kyberturvallisuuskeskus.fi/en/our-activities/regulation-and-supervision/confidential-communications

What personal data do we process? 

The University of Oulu Kerttu Saalasti Institute’s mypolkuni.fi website collects the following necessary information about its users for the purposes specified in this Privacy Statement. Data observed and derived from the use of the services:

• Universty of Oulu, Kerttu Saalasti Institute OY KSI collects information about the users of the web service, including through cookies. A cookie is a small text file sent to a user’s browser, usually containing an anonymous identification number. The cookie does not harm the user´s device.
• Statistics on the use of the website include the number of users, country of use, time of use, browser used and the content visited by the user. Statistics are also collected on whether the visitor is an internal or external user of KSI. This information does not allow for identification of an individual user.

The information you provide to the University of Oulu:

• The contact form on the website asks for your name and email address.

Who has access to your personal data? 

We transfer personal data only within the University of Oulu organisation and only to the extent necessary for the technical maintenance and development of the online service; the maintenance, analysis, development and targeting of communications and marketing of the online service content. Personal data is processed by the University of Oulu’s Communication, Marketing and Public Relations Unit, the communication officers of the University of Oulu Kerttu Saalasti Institute and other units that maintain the content of the web service.

Kerttu Saalasti Institute will disclose personal data to third parties only to the extent that third parties need access to the personal data we process in order to provide services to the University of Oulu for the purposes specified in this Privacy Statement. The University may share anonymous information with third parties who assist the University in developing the online service and troubleshooting issues.

Is your personal data transferred outside the EU/EEA, and how is it protected?

Some services provided by third parties may be located in countries outside the European Economic Area.

University of Oulu Kerttu Saalasti Institute is not responsible if you access third-party services via its website (YouTube).

Data retention period 

The data will be stored for the duration of the maintenance of the site until further notice.

What rights do you have as a registered user? 

You have the right, as a registered user, to have access to your personal data. In addition, you have the following rights in certain circumstances:

• Have your data deleted (“right to be forgotten”)

• Right to have inaccurate information rectified

• Have processing restricted

• Object to processing

• Have your data transferred from one system to another if the processing is based on consent or a contract and is carried out automatically

Please note that the applicability and scope of your rights mentioned above will be determined on a case-by-case basis in accordance with the EU GDPR, depending on, the specific processing ground in question. You will not have the above rights in all cases.

How can you exercise your rights?

If you have any questions about your rights, you can contact the University’s Data Protection Officer or the contact person in the responsible unit.

Right to complain to the supervisory authority 

In addition to the rights mentioned above, you have the right to lodge a complaint about the processing of your personal data with the Office of the Data Protection Ombudsman, acting as supervisory authority. The telephone number and opening hours of the Office of the Data Protection Ombudsman can be found on their website (https://tietosuoja.fi/en/home).

General description of technical and organisational safeguards 

The University, as the controller, uses appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing and against accidental or unlawful destruction or loss.